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UPDATES
Covid 19 Contingency Plans


Hi everyone, with our event registration open and information updated for all 2021 events we wanted to let you know our contingency plans in case Covid 19 concerns impact our events again next season.

We know how hard you train and prepare to participate in our events and your commitment is not something we take lightly. We sincerely appreciate your patience and understanding, and thank you so much for your understanding, flexibility, and standing with us through these challenging times.

Looking ahead, we are hopeful and are preparing to run all of this year’s events as planned, however during these times of uncertainty, we don't know what the situation may be like and it is possible that we may need to modify our plans as the situation continues to evolve.

First and foremost, our top priority is and always will be protecting the safety of our participants, staff, and the communities we pass through. If we must modify our plans due to Covid 19 concerns, we will adhere to all public government health official and CDC recommendations, advisories, and mandates as necessary.

On Road Riding and Rest Stops
At this time, we do not foresee any issues while physically riding on the road as long as we adhere to the use of masks, social distancing, and group size limitations as appropriate, particularly at the rest stop locations. We may utilize staggered starting times from our starting locations to help implement group size limitations on the road. We may also need to have participants stage up at rest stop locations so the entire group doesn't get too spread out over the route in order to minimize the number of staff members we need on the road.

Lodging
At this time, we also do not see any issue with running our one day and weekend-based events (Illini Weekend Getaway, RAIL North, RAIL South, and Tri-State Tour Chicago Century #1 and #2). These events do not utilize main lodging sites, only hotels, which have proven to be OK over the past few months.

Our biggest area of concern right now is the main lodging sites of our week-long events. Due to indoor mask and social distancing mandates, it is possible that we may only be able to offer limited indoor sleeping accommodations at some locations, or possibly none at all. In this case only outdoor tent camping may be available at those locations. We may also need to implement staggered shower times as well.

It is also possible that that we may not be able to use a main lodging site at all, depending on facility limitations. In this case, all lodging in that stopping town must be at our supported hotel. If we must do this, all participants must make reservations at and pay for their rooms themselves, and we will help coordinate hotel room sharing to decrease the cost. We may also designate another hotel as an additional supported hotel if rooms in our original hotel become unavailable. If there are a very limited number of hotel rooms, we may need to change the stopping town to another one nearby. For example, if we are not able to use our planned main lodging site in Muscoda at all for the GRABAAWR tour, we will stay at a hotel in Richland Center instead.

If we must enact any lodging restrictions for our week-long vents, we will let you cancel your participation in that event and transfer your existing registration to a credit toward any future Bicycle Illinois and Bike Wisconsin event, service, or merchandise item that will never expire. Unfortunately, we cannot issue any refunds if we must enact any lodging changes.

  • Click Here for more information about our refund policy.

Event Postponement
If we are unable to run an event, it will be postponed until the following year. We will not reschedule any event for later in the season or attempt to hold it in a virtual manner.

Decisions
We will remain vigilant about monitoring updates from the CDC and the local government authorities as the situation continues to evolve. If we must modify an event, we will promptly let you know. All decisions will be made with great consideration in the best interest of our participants, staff members, volunteers and the overall community.

At this time, we cannot give a time frame as to when any decisions will be made. On one hand, we want to wait as long as we can to offer as many options as possible, but on the other hand, the earlier a decision is made the easier it is for you to make plans as appropriate. Regardless, we will keep you informed as plans progress and explain the reasoning behind any decisions we must make and outline the situation and options that time.

P.O. Box 8454 • Chicago, IL 60680 • (877) TOUR-ILL [868-7455]
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