POLICIES AND PROCEDURES
Bicycle Shipping Containers
and Preparation for Transportation • Cardboard Boxes • Hard,
Reusable Shipping Containers
All bicycles must be properly disassembled and boxed
in an appropriate shipping container to be shipped
(including all shipping carriers and almost all long
distance public transportation carriers).
Here for more information about
Here for more information about
long distance public transportation carriers.
When purchasing a bicycle shipping container, you should
pay particular attention to its dimensions and how they compare
to the standard and oversize shipping dimensions and charges
of the different shipping carriers.
Your shipping container may be scuffed up or damaged in
transit due to normal wear and tear.
Packing and Preparation for Transportation
It is very important to make sure your bicycle
is packaged properly so nothing is damaged in transit and
to help ensure your
be quickly and easily be reassembled and is ready to ride
before the start of the event!
Using sleeping bags or soft clothing as padding
works great and frees up room in other baggage!
Items NOT to Pack
You should not pack any items that are loose or could become loose in transit
such as your computer, water bottles, saddle pack, skewers, etc. These items
can fall out of the shipping container or move around and damage other things,
and should be carried in your baggage instead. In addition, it is not safe
to ship your helmet because if it gets hit in transit you would not know
to protect your head in an accident.
Packing these items in your baggage beforehand will also
make the process of preparing your bicycle to be transported
services easier. This is because we require that you
remove all loose items from your bike that could easily fall off or
damaged or mixed up in
store those items in your
baggage before we will load your bicycle onto our moving truck.
Here for more information about our bicycle transportation
It is very important that your shipping container does not contain any items
that are regulated or restricted by the shipping carrier, especially
Make sure to check their list of regulated or restricted items before you pack
in order avoid any problems or shipments delays later.
- CO2 CARTRIDGES CANNOT BE
TRANSPORTED IN ANY AIRCRAFT. Click
Here for more information.
Shipping Label and Additional Labelling
You should also write
your name, home address, mobile phone number, and the event you are attending
in big bold letters with a permanent marker both directly on the outside
AND INSIDE of your shipping container and also on a piece of masking tape
on your bicycle frame, both wheels, and every other individually packed item.
Do not just put your information on a separate tag or label, just the name
of the local bike shop from which you shipped your bicycle, or no identification
on your bike itself.
In the event that your shipping
label is lost or damaged or the contents of your shipping container spill
out in transit, this information will allow the shipping carrier to quickly
and easily identify its owner. In addition, this information makes it much
easier for the bike shop to easily identify your bicycle
and its parts, particularly
if they receive many
unidentified boxed bicycles with no names or other identifying information.
If you plan on shipping your bicycle to one location
before the start of
the event and from a
the end of the event (such as point to point, one
way events) it is best to use a
disposable cardboard bicycle box as your shipping container.
They are very inexpensive, easily
available at any local bike shop, can easily be
discarded or reused by our
bike shops after you are done using it. Most bike shops also usually
provide one for you for free as part of the disassembly
not transport any cardboard bicycle boxes during our events because they
are so big and bulky and will fall apart as they get handled through
the event. In addition, it is unnecessary because most bike
shops usually provide
one for you for free as part of the disassembly and boxing
service fee anyways.
Hard, Reusable Shipping Containers
It is best to only plan on using a hard, reusable
shipping container if you will be shipping your bicycle
to and from the same
and after the event. We strongly prefer that you
prearrange to leave it somewhere
the event, such
as at the supporting bike shop, our supported hotel, or with friends and
family because we prefer
not to transport
it during the event because
it is so big and bulky.
If you leave it at our supporting bike shop you also
not have to transport it from the event ending location
or supported hotel to the bike shop. We also recommend that
you leave your return shipping documents inside
it so they do not get lost or destroyed during the event.
We will allow you to transport your hard, reusable
bicycle shipping container on our baggage
truck during the event if you are absolutely unable to store
it anywhere during the
event or must take it with you, such as if you plan on shipping
your bicycle to one location before the start of
the event and from a
the end of the event. However it will be your one
and only allowable piece of baggage and you must keep all
your personal items
inside it. In addition, it will be handled as part
of our normal baggage delivery service and dropped off and
picked up directly at the event ending location, main lodging
site, or supported hotel as appropriate.
Here for more information about baggage
transportation during our events.
We will not pick
up or drop off your bicycle and hard, reusable shipping
container at any supporting bike shop - it will be your own
responsibility to transport them yourself. If you
pick up and/or deliver
your hard, reusable bicycle
shipping container to our supporting bike shop in Chicago
you must register for our Chicago Bicycle Shipment
Pick Up And Delivery
Here for more information about in town
Here for more information about our
Chicago Bicycle Shipment Pick Up And Delivery Service.