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POLICIES AND PROCEDURES
Event Check In

Afternoon and Evening Check InsMorning Check Ins


When you arrive, you must formally check in before you receive any event services. At check in your name will be checked off against our master registration list and you will receive all official event registration materials at the same time.

Sometimes we want all participants to arrive at the same time and sometimes check in will remain open for a specified amount of time so participants can arrive when it is most convenient for them.

We will have one main check in for all events, with the exception of check ins for participants taking our transportation service before the start of the event. The main check in for a single day event will be held that morning before the opening meeting. The main check for multi-day and weekend based events will be held the afternoon or evening before the first riding day. When we expect a significant number of participants will arrive in the morning of the first riding day, we will also have a secondary check in that morning before the opening meeting.

  • Click Here for more information about registration materials.
  • Click Here for more information about check ins for participants taking our transportation service before the start of the event.

Afternoon and Evening Check Ins
Participants can check in any time when check in is open. We do recommend planning on checking in as early as possible to account for unforeseen things that might affect your arrival time such as traffic, getting lost, and last minute problems. In addition, the earlier you check in the more time you have to:

  • Get your bike ready to ride the next day
  • Get dinner
  • Review the registration materials
  • Familiarize yourself with the route
  • Relax and get a good night's sleep
  • Meet your fellow riders
  • Find a campsite and get your tent set up
  • Check out the stopping town

Morning Check Ins
PLEASE PLAN ON CHECKING IN TO THE EVENT PROMPTLY WHEN CHECK IN OPENS – OTHER PARTICIPANTS WILL BE DEPENDING ON YOU.

It is critical that we leave promptly on time in order to maximize the amount of time everyone has to prepare for and/or complete the event. When check in is open for a length of time, we will not be able to assure a timely departure if all our participants decide to check in 15 minutes before check in closes and if you are late we cannot wait for you.

Planning on checking in promptly when check in opens also allows you account for unforeseen things that might delay your arrival time such as traffic, getting lost, and last minute problems. In addition, the earlier you check in the more time you have to:

  • Get your bike ready to ride
  • Stock up on snacks and sports drinks
  • Review the registration materials
  • Familiarize yourself with the route
  • Meet your fellow riders

For weekend based events we also STRONGLY encourage you to check in the night before if at all possible. That way you'll be able to better review the registration materials and familiarize yourself with the route before the ride and also won't feel so rushed in the morning before such a long ride.

Click Here for more information on morning administrative policies.

P.O. Box 8454 • Chicago, IL 60680 • (877) TOUR-ILL [868-7455]
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